Board Meeting Notes 2016-02-16: Difference between revisions

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 == Attendance ==
 * Board Members
-**
+** Ray
+** Jennie
+**Justin
+** Lyn
+** Dave
+** Michael
+** Simon
 * Other Members
-**
+** Andrew C.
 == Agenda ==
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 ****We would like to provide all reasonable protections to our volunteers.
 I have placed some informational links on the talk page.[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 09:57, 16 February 2016 (CST)
+* Preparation and budget for Birthday Party
+* Closed session discussion
 * Old business
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 *****Set a proposed timeline for completion of the task.
 *****Publicly list their members. [[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 09:57, 16 February 2016 (CST)
+* Old Todos:
+** <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span>
+** Justin will write response to IRS
+** <span style="background:#FFFF00">Justin will contact area hosts with info about new donation box accounting approach</span>
+*** Jennie messaged area hosts
+*** Money has been collected counted and now in the lockbox
+*** Andrew is going to try to put new lock on the box
+*** Jennie to follow up with area hosts and collect keys
+** <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span>
+** to do
+** <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span>
+** <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span>
+*** Dave handled this. Mail to invalid address now get a response email
+** 4221 - trygve wants to redeem point-
+*** <span style="background:#00FF00">Justin to email to see if he wants to upgrade or a discount</span>
+** <span style="background:#00FF00">#4215 Justin will write Flying Broomstick and send a check</span>
+** <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span>
+** <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span>
+** <span style="background:#FFFF00">Brian will take care of paying Smolk</span>
+*** There were two payments to Paul in Quickbooks
+** <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span>
+** <span style="background:#FFFF00">Ray will order new business cards</span>
+***
+** <span style="background:#FFFF00">'''All Directors''' to to email Ray with the contact info you want on business cards</span>
+*** Have Brian, Simon, Justin, Michael | Lyn sent the info
+*** Need Jennie, Dave to send business card info to Ray
+** <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span>
+** <span style="background:#00FF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span>
+*** Done & ongoing project
+** <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span>
+*** Simon to add a downgrade template
+** Dave to scan IRS letter
+** Jennie to handle next board meeting - Justin will be out of town
 == Minutes ==
 === Discussion on previous minutes ===
+* Approved
 === Consent Agenda ===
+* N/A
 === Committee Reports ===
+Reports from [[Committees]]
-Reports from [[Committees]]
+* Space Planning Committee
+** New construction & Permits
+** What construction is necessary?
+*** New wall to segregate new woodshop location from dust-free areas
+** How much will things cost - construction, permits, etc.
+* Planning committee will ultimately present three options for selection
+* Safety Committee
+** On hold until move-in date
+** Dan said the lighting will work.
 === Mail ===
+* IRS: Need to file form 990-N
+** Justin will communicate with lawyers & Accountant
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' $39,692.34
-* '''Chase Savings:'''
+* '''Chase Savings:''' $73,642.17
-* '''PEX:'''
+* '''PEX:''' $8,941.57
-* '''PayPal:'''
+* '''PayPal:''' $5,630.95
+* Recent transactions:
+** Electric bill
+** Flying Broomstick
+** RT4155 - Dean paying Paul Smolk
+** Andrew reimbursed ~$100 for 3-D printer filament
+* Justin will pay new Flying Broomstick invoice
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers:''' 266
-* '''Full Members:'''
+* '''Full Members:''' 110
-* '''Total Members:'''
+* '''Total Members:''' 376
-* '''Quorum:'''
+* '''Quorum:''' 37
 === Member Leaving Reason Reports ===
+(Reports going back to January 24)
+* Moving away for a few months, hope to rejoin on return
+* Too busy, not using space often enough, not able to get certified on shopbot & lasercutter
+** Want to be able to sign up once to get into authorization queue for popular tools
+** Idea for daypass membership
+* Not enough time to work on projects or visit
+** Plan on returning when more free time
+* Leaving Chicago
+* Leaving town
+** Todo: Take Sam Reicks name off the shelf
+* Bought my own tools and not many projects right now
+* Live far away, don't use the space enough
+* Need more internal motivation to use the space
+* Traveling too much right now, use PS:One for wifi and social interactions, probably back in a month or so
+* Too busy to spend time in the shop
+* Not using my membership much
+* Multiple reasons:
+** Live far away
+** Couldn't get authorized on Shopbot - didn't want to attend two classes
+** Went to Milwaukee hackerspace instead
+*** Feels like more people in Milwaukee
+**Suggest more security:
+*** Want the wifi more secured, separate subnets for public & private use
+** New member procedures
+*** Didn't want to come to different meetings
+*** Orientation felt redundant with Tuesday meeting
+**** Discussion:
+***** The join page is the single portal
+***** Front wiki page isn't easy to navigate for new members
+***** Form a committee to look at welcome process
+** Authorizations
+*** Want more times available for authorizations
+** Storage - would like more space
+** We could suggest storage spaces nearby
+** Dues
+** Milwaukee is $40 / person
 === RT ===
+* 4291 - pay Flying Broomstick
+** Justin to pay Flying Broomstick
+* 4294 - Nomination for Trygve to earn a member point
+** Passes unaninimously
+** TODO
+* Simon spend point request
+** Dave will refund for Simon member point
+* 4242 - Ray member point request
+** 1 point for 5 members
+** 6 in favor, 1 abstain
+* 4085 -  Dave owes a member point
+* Dave will handle member point tickets
 === New Business ===
-# Preparation and budget for Birthday Party
+==== Volunteer Liability====
+* Directors are covered, volunteers are not
+** Specifically area hosts & authorizers
+** Question for insurance agent - does our current coverage this?
+*** Michael's research suggests no
+** Justin will introduce Michael to Insurance agent
+** Michael will investigate getting coverage for volunteer liability and look into options
+** Andrew has a recommendation - will send to Michael
+====Birthday Party budget====
+* $1200 budget for the whole year. Don't spend more than half.
+====Bylaws Revision====
+* Proposal: Create committee, recruit a chair, select board member to be liaison
+** Lawyers need to be involved and approve bylaws
+** Lyn will lead the search for a committee chair for bylaw committee
+** Vote to approve creation of the committee passes unanimously
+** Justin will be the liaison between committee and lawyers
+====Welcome Committee====
+* Simon will start email thread
 === Old Business ===
 == Votes ==