Board Meeting Notes 2016-02-02: Difference between revisions
From Pumping Station One
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** Simon | ** Simon | ||
** Brian | ** Brian | ||
** Dave | |||
* Other Members | * Other Members | ||
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== Minutes == | == Minutes == | ||
=== Todo === | |||
* <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span> | |||
* <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span> | |||
* <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span> | |||
* <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span> | |||
* <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span> | |||
* 4221 - trygve wants to redeem point- | |||
** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span> | |||
* <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span> | |||
* <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span> | |||
* <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span> | |||
* <span style="background:#ffffFF">Brian will take care of paying Smolk</span> | |||
* <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span> | |||
* <span style="background:#ffffFF">Ray will order new business cards</span> | |||
* <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span> | |||
* <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span> | |||
* <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span> | |||
* <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span> | |||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
* Followup on discussion of last week's meeting | * Followup on discussion page of last week's meeting | ||
** Brian to email Jason to follow up on question about communication with lawyers in RT | ** Brian to email Jason to follow up on question about communication with lawyers in RT | ||
=== Consent Agenda === | === Consent Agenda === | ||
* Unanimously passed | * Unanimously passed (approving previous meeting minutes) | ||
=== Committee Reports === | === Committee Reports === | ||
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* Safety Committee | * Safety Committee | ||
** No work until we get access to next door | ** No work until we get access to next door | ||
** Have a list of things to look at | ** Have a list of things to look at when we do. | ||
** Last news was that Dan wanted Tony out by April 1 | ** Last news was that Dan wanted Tony out by April 1 | ||
** Erik is our contact with Dan about the lease, Justin is contact for anything else | ** Erik is our contact with Dan about the lease, Justin is contact for anything else | ||
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* Janet Dornhoff past member - Ray emailed to let her know she has something here | * Janet Dornhoff past member - Ray emailed to let her know she has something here | ||
* IRS | * IRS | ||
** | ** They need more information for determination of 1023 application / 501(c)3 status | ||
** Response should be submitted by February 23 | ** Response should be submitted by February 23 | ||
** Justin will scan and email to lawyers | ** Justin will scan and email IRS letter to lawyers | ||
=== Financial Report === | === Financial Report === | ||
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* '''Starving Hackers:''' 263 | * '''Starving Hackers:''' 263 | ||
* '''Full Members:''' 113 | * '''Full Members:''' 113 | ||
* '''Total Members:'' '376 | * '''Total Members:''' 376 | ||
* '''Quorum:'''38 | * '''Quorum:'''38 | ||
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* #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets | * #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets | ||
** Room agrees that these emails should bounce instead | ** Room agrees that these emails should bounce instead | ||
** Justin will ask Dave to | ** Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ | ||
* 3803 - Insurance ticket outstanding todos | * 3803 - Insurance ticket outstanding todos | ||
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*** New planer | *** New planer | ||
*** New band saw | *** New band saw | ||
*** Michael will itemize | *** Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year | ||
** Compare membership total from Feb 2015 to now to see if we need more liability. | ** Compare membership total from Feb 2015 to now to see if we need more liability. | ||
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** How long are authorizations good for if people have left and returned? | ** How long are authorizations good for if people have left and returned? | ||
*** Good question for another day | *** Good question for another day | ||
** Simon will write | ** Simon will write new email templates for member upgrade and welcome back | ||
*3393 - Need to create a privacy policy | *3393 - Need to create a privacy policy | ||
** Justin will contact lawyers | ** Justin will contact lawyers for their input on privacy policies | ||
** Would be helpful to look at other privacy policies | ** Would be helpful to look at other privacy policies | ||
** Should incorporate it into member agreement | ** Should incorporate it into member agreement | ||
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** Assume Ron has the key to his area | ** Assume Ron has the key to his area | ||
** Kitchen has donation box | ** Kitchen has donation box | ||
** New policy: | ** New policy: | ||
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*** Board will have at least two people collect and count on a regular basis (once or twice a month to start) | *** Board will have at least two people collect and count on a regular basis (once or twice a month to start) | ||
*** The amounts will get logged and added to area host budgets | *** The amounts will get logged and added to area host budgets | ||
*** Justin will contact area hosts with info | *** Justin will contact area hosts with info about new donation box accounting approach | ||
* 3288 - pay epilog for shipping epilog tube for repair | * 3288 - pay epilog for shipping epilog tube for repair | ||
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* 4155 - Pay Smolk | * 4155 - Pay Smolk | ||
** Brian will take care of | ** Brian will take care of paying Smolk | ||
* 4146 - Justin will pay Flying Broomstick | * 4146 - Justin will pay Flying Broomstick | ||
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* Member points | * Member points | ||
** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount | ** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount | ||
** 4219 - Jason wants to redeem two points - Dave will handle | ** 4219 - Jason wants to redeem two points - Dave will handle | ||
** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle | ** 4186 - Ray requesting 1 point - unanimously approved - Dave will handle | ||
** Dave will handle 4183, 4179 | ** Dave will handle 4183, 4179, 4219, 4186 member point tickets - | ||
=== New Business === | === New Business === | ||
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*Bylaw committee | *Bylaw committee | ||
** Table for next meeting | ** Table for next meeting | ||
== Votes == | == Votes == | ||
** Vote: Add one license to the LastPass for $24 for Secretary@ | |||
*** Passes unanimously | |||
** Vote: Authorize funding Last Pass site license for the next year | |||
*** Passes unanimously | |||
