Board Meeting Notes 2015-10-20: Difference between revisions
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{{Board Meeting Notes | {{Board Meeting Notes | ||
| Previous YYYY-MM-DD= 2015-10-13 | | Previous YYYY-MM-DD= 2015-10-13 | ||
| Next YYYY-MM-DD= 2015- | | Next YYYY-MM-DD= 2015-11-03 | ||
| YYYY=2015 | | YYYY=2015 | ||
}} | }} | ||
Meeting Start: | Meeting Start: 7:10pm | ||
=== Attendance === | === Attendance === | ||
* Board Members | * Board Members | ||
** | ** Jenny | ||
** Justin | |||
** Ray | |||
** Sheila | |||
** Brian (arrived after the first two votes had already taken place). | |||
* Other Members | * Other Members | ||
** | ** Steve | ||
=== Agenda === | === Agenda === | ||
| Line 43: | Line 47: | ||
=== Minutes === | === Minutes === | ||
* Member report | |||
** 110 full | |||
** 279 starving | |||
** 37 quorum | |||
* Financial report | |||
** paypal 8074 | |||
** chase checking 33498.56 | |||
** chase savings 60634.16 | |||
** pex 7289.04 | |||
* New agenda | |||
** Ray will find out more details on what has been set up for CCTV | |||
* Old agenda | |||
** 1024/1023: Derek is working on the forms and attachements and the goal is to send them this week | |||
** IRS penalthy: [https://rt.pumpingstationone.org/Ticket/Display.html?id=3633 RT3633] Derek submitted an appeal letter to the lawyer. | |||
* RT | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3470 purchase printer paper, assigned to Derek as he has a key | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=1618 Brian to call to get receipts | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3596 woodshop area needs receipt | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3252 fire extinguisher purchases need receipts | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3514 electric bill reimbursment, brian is working on it | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3653 Ray and Sheila will be around Wednesday evening, sent email | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=1237 Emergency lighting system. do another vote to pay electrician | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=2782 Heidenhain encoder repair | |||
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3406 financial report, brian is working and has info. more details | |||
*** quickbooks may have a feature to autogenerate monthly report to rt. | |||
*** Brian met with accountant today. | |||
*** Brian documenting treasurer procedures on the wiki. | |||
*** Books need to be reconciled monthly | |||
*** Year-end reconcialation can be done by the accountant. | |||
*** Brian will send out the budget to info at | |||
*** Tracking committed member points in the financial report | |||
*** end of year, go to the database and give accountant the total of member points | |||
*** https://github.com/hef/ps1auth/issues/132 add feature for monthly report for member points | |||
Observations from Brian re finances: | |||
* minimal run rate for month is around to 127 members | |||
* need around 251 members to maintain current space with utilities tools etc. | |||
* utilities are higher than expected. 1200 electrical/month, start investigation for ways to be more efficient. check that use correlates to new tools, etc. | |||
* Request a status update to [[2015 Moving Committee]] | |||
* With more space the run rate may need aprox 300 members, | |||
For next week discuss a new area, systems. | |||
=== Votes === | === Votes === | ||
* Consent agenda | |||
** For: 4 | |||
** Against: 0 | |||
** Abstain: 0 | |||
* Create second Woodshop Volunteer Authorizer position. | * Create second Woodshop Volunteer Authorizer position. | ||
** For: | ** For: 4 | ||
** Against: | ** Against: 0 | ||
** Abstain: | ** Abstain: 0 | ||
* Move board meetings to 1st and 3rd Tuesdays. | |||
** For: 5 | |||
** Against: 0 | |||
** Abstain: 0 | |||
** Comment: member meetings every Tuesday will still have a board member | |||
** Sheila will update the calendar | |||
Meeting close: 8:17 pm | |||
