Board Meeting Notes 2015-02-24

Board Meeting Minutes
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Meeting Start: 7:03 PM

Attendance

• Board Members
  • Derek
  • Sevin
  • Ryan
  • Tom
  • Jenny
• Other Members
  • Justin

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check money@pumpingstationone.org
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review complaints@pumpingstationone.org
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

New Business

• New Area Host transition

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Waste Management:
    • Need account credentials. Tom to contact Farkas.
  • Comcast:
    • Need invoices and credentials. Automatic payment and value doesn't go to RT. Dave to talk to Toba and Josh.
• Derek needs to write membership e-mail about expiring points and making timely requests.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Ray will have drafts Wednesday, and has a price quote of $16-$24 per person.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested. Still looking to proceed.
• Insurance. Ryan to contact our agent with questions.

Minutes

• Mail read: Doorman Dave's PEX card, and Shellie's PEX card dispute form
• Membership Report:
  • Full Members: 114
  • Starving Hackers: 264
  • Total: 380
• Tom gave financial report.
• Member leaving reason report: None this week.
• RT:
  • 2225: Justin needs PEX card reload.
  • 2214: PEX expense, Justin, move to QuickBooks.
  • 2210: Comcast, move to QuickBooks.
  • 2003: Shellie charge back. Sent letter. Will give to Shellie.
  • 2202: Same subject, merge with 2003.
  • 2197: Dean, cold metals reimbursement. Tom handling.
  • 2203: Moved to QuickBooks.
  • 2047: Still waiting for receipt for Dean.
  • 2024: Justin bought salt, resolved.
  • 2245: Redeem 2 member points for Derek.
  • 2234: Purchase SEM vacuum pump oil. Derek will purchase.
• Trello: No changes.
• New business:
  • New Area Host transitions:
    • Sevin will contact Michele and get info for her PEX card.
    • Tom already talked to Ron. Will contact to cancel their PayPal subscriptions.
    • Doorman Dave will look into Area Host list membership.
  • Costco business membership:
    • Requires business card, debit or credit card w/ company name on it, and our sales tax exemption form.
    • Purchases would need to be made with company debit card, or cash with a letter of authorization.
  • Transferred $10,000 from Checking to Savings.
  • Amended annual report with new Directors:
    • Ryan will contact Bry for info, and take care of this.
• Old business:
  • Account delegation:
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Waste Management and Comcast:
      • Making progress getting security questions from Steve.
  • Derek needs to write membership e-mail about expiring points and making timely requests.
    • Derek will do this after the member meeting.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Ray has these designed, but he needs contact info for each Board member.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested. Still looking to proceed.
  • Insurance. Ryan to contact our agent with questions.
    • Ryan will have this sent by next week.

Board meeting closed at: 7:36 PM.

Votes

• None