Board Meeting Notes 2014-05-27: Difference between revisions

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{{Board Meeting Notes
{{Board Meeting Notes
| Previous YYYY-MM-DD= 2014-05-13
| Previous YYYY-MM-DD= 2014-05-20
| Next YYYY-MM-DD= 2014-05-27
| Next YYYY-MM-DD= 2014-06-03
| YYYY=2014
| YYYY=2014
}}
}}
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=== Attendance ===
=== Attendance ===
* Board Members
* Board Members
** Adam
** Bry
** Hef
** Everett
** Everett
** Bry
** Derek
** Derek
** Noony
** Jay
** Hef in late
 


* Other Members
* Other Members
** Josh K
** Pete
** Peter N
** Anthony
** Carl
** CarlFK
** Sheila
** Skay
** Jessie
** Josh


=== Agenda ===
=== Agenda ===
* read mail
* read mail
* Financial/membership report
* Financial/membership report
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* Check RT queue
* Check RT queue
* Review Trello board, report progress made.
* Review Trello board, report progress made.
* review feedback@pumpingstationone.org
* review complaints@pumpingstationone.org
* check talk page for board meeting notes, see if any discussion on the agenda took place
* check talk page for board meeting notes, see if any discussion on the agenda took place
* new business
* new business
* old business
* old business
=== Trello things ===


=== New Business ===
=== New Business ===
* Peter has some info and recommendations regarding our bylaws.
 
* ShopBot failed to deliver and wants an appointment for Thursday, 10:00-16:00.
 
* Check needed for Ed Chambers; invoice emailed to directors list ($355)
* Bookkeeping to finish space finances and file taxes/501c3


=== Old Business ===
=== Old Business ===
* Pex cards are on their way.
 
** We got an NFP price - $20/month for up to 30 cards. This saves us ~$600/yr.
 


==== Backburner ====
==== Backburner ====


=== Minutes ===
=== Minutes ===
* Mail
* Financial report.
** A thing from... shopbot. Invoice. Paid.
* We need to set a date that we start dealing with the member report (our records of membership). Let's get trashed and solve it.
** A bill for checks. We're gonna pay it.
** Shut up Carl.
* Financial Report
** Friday the 30th.
** We have some money
* Member leaving report.
* Member Leaving Report
** Tough commute.
** Accidental Cancellation
** Tough decision, enjoyed the atmosphere - no time to come here.
** Moving out of state
** Bookkeeping error
** Living too far away
* RT
* RT Queue
** Everett needs reimbursed
** Red paper is an office supply.
*** Boards votes to reimburse - bry will write a check or issue paypal.
** RT IS HARD
** Lots of tickets - we need to clear this stuff out
* Trello Financials
* Trello
** Reimburse Steve for receipt book - No receipt, no money
** Historical transactions - Bookkeeper is on it.
** Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
** Limited amount cards - Done
** Rent overpayment - Gotta bother Tony and steve
** Rent overpayment - Relying entirely on Farkas.
** Figure out safeguard thing -  
** Inform school factory of our intent to pursue 501c3 - no progress. Bry needs to seek out their contact info
* Results for our member survey will be posted Sunday
** Fix address on liability waiver - We need to figure out what we're doing with our liability review.
* Peter presents his recommendations for our bylaws and policies.
** Corporate filings - On track to be completed by tax professional after bookkeeping is complete
** Adam offers 15 high fives in exchange for this presentation.
** Tidyspace- Doneish
* Noony on bookkeeping/taxes/501c3
** Change member meeting - done
** Talked to accountant.
** Monica - pretty broken.
** Not uncommon for orgs to have taxes unfiled as long as we have.
** 'Community liason' volunteer - Someone to interface with the community
** 501c3 should be started ASAP - this is for tax reasons.  
** Volunteer management volunteer -
** There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
* Ownership of the space - How to implement?
* Discussion RE non-profit status, school factory et al.
** Volunteer position - several board members are not convinced
* Meeting Adjourned at 7:52
** Cork board - we'll try it. Discuss again in several weeks if it's not working.
*** Who curates. What motivates members to take tasks?
* Complaints@ - No one at meeting has access.
* No new business, no old business. We're done.
* Adjourns at 19:59


=== Votes ===
=== Votes ===
* Member Points:
* The board votes that Carl shuts up - All present members in favor.
** Two member points for Jason S for cleaning and servicing laser
* The board then votes to be nicer to Carl. - 3 in favor, 1 abstension
** One member point for Carl for waiting for the ShopBot - even if it didn't show up
* Reimbure Everett $13.02 for printing liability waivers - 5 votes in favor.
** Two point for Peter N for cleaning all over the place
* Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.




=== Membership Report ===
=== Membership Report ===
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