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| == Non-policy Notes == | | {{Ambox|type=content|text=This page should not be edited without a membership vote. This policy was created by the [[Vote to Update Tidy Space Policy (2024)]] on 11/5/2024.}} |
| === Computer Disposal ===
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| [http://www.cityofchicago.org/city/en/depts/cdph/supp_info/hccrf/household_chemicalscomputerrecyclingfacilityoverview.html Chicago Recycling & Waste Management] accepts computers on Tuesdays, Thursday, and the first Saturday of every month. | |
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| === Being Excellent === | | ==Tidy Space Policy V3 (2024)== |
| Please don't strip parts from things that might be useful. If you want to strip a thing, please make sure to properly dispose of the rest.
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| == Tidy Space Policy ==
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| === What is TidySpace? === | | ===What is TidySpace?=== |
| | The Tidy Space policy is designed to make the “space” in “hackerspace” easier for everyone to use. It introduces a visual system of marking and tagging to indicate when something is out of place, and gives people tools to help keep things orderly. It relies on participation from every member, but is administered by Deputies. It is, of course, to be executed alongside the Pumping Station: One Membership Agreement and the overarching rule: “be excellent to each other.” |
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| The TidySpace policy is designed to make the “space” in “hackerspace” easier for everyone to use. It introduces a visual system of marking and tagging to indicate when something is out of place, and gives people tools to help keep things orderly. It relies on participation from every member, but is administered by area hosts and officers. It is, of course, to be executed alongside the Pumping Station: One Membership Agreement and the overarching rule: “be excellent to each other.”
| | It is strongly recommended that all personal property is labeled. It is much more likely your belongings can be returned to you if there is identifying information present. Pumping Station: One is not responsible for lost, damaged, or stolen personal property. (See Membership Agreement.) Leave items at your own risk. |
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| === Parking Permit === | | ===Deputies=== |
| | All Board Members, Area Hosts, and Volunteer Authorizers are Tidy Space Deputies. Additional persons can be deputized by an Area Host or Board Member. |
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| ==== What it is ==== | | ===Being Excellent=== |
| | Be respectful of our communal space by not leaving your belongings out and potentially hindering others from making. Be respectful of the property of others and be gentle when moving what is not yours. |
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| [[Media:Parking permit.pdf | This green tag]] should be placed on any item, project or materials used for personal or group projects, which are too large to store in personal locker or shelf space. Items with a properly issued parking permit must not be left on a Worktable or in a Walkway Permits expire after 30 days, or on the date selected by the issuer, whichever comes first.
| | ===Green Ticket=== |
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| ==== Who can issue ==== | | ====What it is==== |
| | We understand that not all projects can be completed in a single day. In that light we want to have a way to respectfully communicate the status and the day when an item may be removed. Green tickets are used as a formal request to procure an acceptable space for a limited time with a maximum of 72hrs. Green tickets can be renewed, unless red ticketed or otherwise informed. Requests for extended time may be granted by a deputy. |
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| Parking permits may be issued or renewed by any officer, director, or area host, but renewals can be overruled by a majority vote of the same. Permit renewals follow the same process as new permits. The individual responsible for the material should be notified immediately of the date of issue so they can honor the term of the permit.
| | ===Red Ticket=== |
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| ==== What’s on the form ==== | | ====What it is==== |
| | Red Tickets are used to inform interested parties of the unacceptable state and the change in status of ticketed items. Upon ticketing, items must be removed within 72 hours (except as designated elsewhere in this policy) before being moved to Salvage. Only Deputies may move expired Red Tickets to Salvage. |
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| The tag includes a brief description of the material covered, the maximum square footage taken up by the material, the name and contact information of the individual responsible for the material, the date the permit expires and the name and signature of the issuer.
| | ====Who can issue==== |
| | Red tickets may be issued by any Deputy. Red Tickets will be placed on anything found in the space without a Green Ticket, in a No-Go Zone, or with an improperly filled or expired Green Ticket. Deputies will use good faith and common sense to differentiate trash from personal property when deciding whether to issue a Red Ticket. |
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| === Parking Ticket === | | ====Process==== |
| | Both a physical Red Ticket and submission via the Red Ticket Machine are required for valid Red Tickets. |
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| ==== What it is ====
| | Red Ticket statuses will be posted to current official channels. Deputies are not required to contact via outside channels. |
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| [[Media:Parking ticket.pdf | This red tag]] should be placed on any item, project or materials found in the space without an owner or any indication how long it will be there or who owns it, or if the material is obstructing a walkway, common work areas or work surfaces, or is otherwise stored in a manner that is dangerous to the material or individuals passing by.
| | ===Salvage=== |
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| ==== Who can issue ==== | | ====What it is==== |
| | Salvage is a clearly marked area dedicated to almost-trash. Anyone may remove anything from Salvage at any time. |
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| Parking tickets may be issued by any officer, director, or area host.
| | ====What can be put in Salvage and who can put it there?==== |
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| ==== What’s on the form ====
| | *Deputies: Items with valid Red Tickets that have expired. |
| | *All members: Items you own. |
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| The tag includes space for a brief description of the material in question, instructions for the owner of the item, the name of the individual issuing the ticket, and the date of issue.
| | ====Salvage Rules:==== |
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| ==== What happens to ticketed items ====
| | *Do not bring items to PS1 specifically to put in Salvage. |
| | *Items must fit on the shelves. |
| | *Anyone may remove anything from Salvage at any time. |
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| The ticket can be struck by the issue of a valid parking permit, or in the case of space property, proper labeling and storage. Ticketed material may be moved out of the way or placed in a Wut Zone, but must not be moved to Limbo until the 72 hours after the ticket is issued. The issuer, and/or area host, accepts the obligation to make a good-faith effort to contact the person responsible for the material (if known) to let them know their material should be retrieved or marked with a valid parking permit. If the owner is legitimately unavailable to take care of their materials within the 72 hours, the issuer and/or area host may make arrangements with the owner at their discretion.
| | ===Personal Storage=== |
| | Upon the expiration of storage rental, items are subject to the same policy as items in Temporary Storage. |
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| === Parking Request === | | ===Temporary Storage=== |
| | Temporary Storage Areas are designated places for members to store Green Ticketed items. Typically these areas will be labeled. |
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| ==== What it is ==== | | ===No-Go Zones=== |
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| [[Media:Parking request.pdf | This yellow tag]] should be placed on any item or group of items that looks like it might be in need of either a parking permit or parking ticket. These exist so that any member can flag items needing permits/tickets and bring them to the attention of area hosts. A web form will be created for notifying area hosts of parking requests. Requests for a parking ticket may be removed by the owner of the items if the items are moved into personal storage or removed from the space.
| | ====What it is==== |
| | A No-Go Zone is any designated space that cannot be used to store member projects. These include areas dedicated to storing PS:One equipment. When possible, No-Go Zones should be clearly marked, but a degree of common sense is assumed. |
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| ==== Who can issue ==== | | ====Types of No-Go Zones==== |
| | Worktables - A Worktable is a surface to be used only for projects currently being worked on. Worktables must never be used to store projects not currently being worked on except those that qualify as “Standing Projects.” |
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| Requests can be issued by any member.
| | Walkways - Walkways are specially marked areas which are kept free of obstructions so that individuals may pass through them unhindered. |
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| ==== What’s on the form ====
| | Access Areas - An Access Area is floor space that must be kept clear to allow for access to tools, cabinets, toolboxes, or any other resource. These areas should be marked similarly to walkways, but a degree of common sense is assumed. Electrical panels, light switches, doors, etc. |
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| The tag includes space for a brief description of the material in question, check boxes to indicate the nature of the request (ticket or permit), the name of the individual issuing the request, and the date of issue.
| | ====What happens to things in a No-Go Zone?==== |
| | Items in a No-Go Zone will be ticketed as normal, but the Red Ticket period will be 24 hours instead of 72 hours. If items cannot be easily moved to Temporary Storage, then they can be moved directly to Salvage/Trash at the discretion of any two Deputies. The Red Ticket Machine must still be used for notification and documentation. |
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| === Limbo === | | ====Exceptions==== |
| | Properly labeled Standing Projects are allowed to be left on Worktables, subject to the details below. |
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| ==== What it is ==== | | ===Standing Projects=== |
| | If you need to leave a project for a short time (3 hour maximum) you are expected to put a note on your project with the time you are leaving and contact information. If 3 hours pass after that time, the item may be moved to Temporary Storage in the same manner of an untagged item. If a project is going to be left for longer than 3 hours, a Green Ticket should be written and the item should be stored properly, either in a personal locker/shelf or Temporary Storage. |
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| Limbo is a clearly marked and well lit set of shelves dedicated to almost-trash. Everything brought into limbo is marked with a date. Date marking apparatus is attached to the shelf. Anyone may remove anything from Limbo at any time. Area hosts will periodically clear out the oldest items. If an item is too big to fit in Limbo, it is subject to disassembly or ejection from the space. In this case, if the owner is known, they shall be given two weeks to arrange for removal of the item from the space.
| | Standing projects should be tagged by their owner with the following: |
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| ==== What can be put in Limbo and who can put it there? ====
| | *Name and contact information |
| | *Date and time the items are being left |
| | *Time of expected return |
| | *Explanation (examples: "wet paint", "home depot run", "dinner") |
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| * Area hosts: Items with valid parking tickets issued more than 72 hours in the past
| | Make sure your tag is visible, legible, and securely attached to your items. |
| * Area hosts: Items that have been in the lost and found for more than a month
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| * All members: Items you own
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| ==== Limbo rules: ==== | | ===Moving Other People’s Projects=== |
| | If you encounter what appears to be an abandoned project after looking for a Standing Project Note and verifying that the person is not at the space, proceed to move the project to Temporary Storage while keeping the following in mind: |
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| * Do not bring items to PS:One specifically to put in Limbo. [note: we need a space for incoming donations and a digital form for offering donations] | | *Respecting other people's property is part of Being Excellent. |
| * Items in the Limbo MUST be dated so that old items can be cleaned out | | *Move items to Temporary Storage if there is space available. If no space is available, move items out of the way and contact an Area Host to let them know about the items in question. |
| * If an item is of a known level of brokenness, label as such
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| * Items must fit on the shelves. You can make room by (re)moving or disassembling other items
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| * Anyone may remove anything from Limbo at any time
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| * If you take something out of Limbo for personal use, it must be stored properly
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| === Wut Zones === | | ===Special Interest Groups / Clubs=== |
| | Any group of members that seek out dedicated space for supplies and tools for a common purpose (ie: photography, Power Racing, Cycle Station One) will go through the Area Host for permission, and can be exempted from the Tidy Space policy. |
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| ==== What what they are ====
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| Each hosted area has a Wut Zone, a marked space designated for items in need of a home. The area hosts will sort through these areas as often as they’re able, but other members can also help.
| | Links: |
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| ==== What to put in a Wut Zone ====
| | [[:File:Green ticket front layout.pdf]] |
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| * Things that probably belong somewhere nearby (have a look around first)
| | [[:File:Red ticket front layout.pdf]] |
| * Things that aren’t obviously useful, but aren’t obviously trash
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| * Things that bear no indication of where they belong
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| ==== What happens to things in Wut Zones ====
| | [[:File:Ticket back layout.pdf]] |
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| Things found in Wut Zones will be sorted by anyone. If you encounter a populated Wut Zone, do this:
| | [[Category:Policy]] |
| * Put the item where it belongs (if you definitely know where it goes)
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| * Designate a new home with a labeled bin, shelf, pegboard outline, or similar (let the area host know, chances are they’ll appreciate it)
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| * Take item to lost and found
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| * Only area hosts are allowed to
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| ** Issue parking tickets
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| ** Throw items away
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| ** Take items to Limbo
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| === Lost and Found ===
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| Small personal items (cell phones, wallets, multitools, hats, etc.) should be placed in the Lost and Found.
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| * Label found items with date and location found
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| * Items must remain in Lost and Found for a minimum of one month before they are moved to Limbo
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| * Try to inform the owner
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| * Communicate privately if possible
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| * Post to the list when the owner is unknown
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| * Include "[found]" in the subject line
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| === Area Hosts ===
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| Because the TidySpace policy relies heavily on area host intervention, it also requires that areas be visually well-defined, that area hosts are easy to contact, and that they’re able to recruit help and delegate administrative tasks as necessary.
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| Every square foot in the space falls under the purview of an area host. In each area, the following information should be clearly visible:
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| * name of the area
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| * name and contact information the area host
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| Area hosts may, at their discretion, recruit other members to help them manage parking requests, parking permits, parking tickets, Worktables, Walkways, and Wut Zones. Area helpers agree to communicate all administrative activities to the area hosts. Area hosts may revoke administrative permissions at any time, but should avoid this by selecting their helpers carefully.
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| === Worktables ===
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| A Worktable is a surface to be used only for projects being worked on right now. Area hosts designate Worktables in their area at their discretion. Worktables are marked either with spray paint (using a stencil like this one) or with other markings devised by the area host. Worktables must never be used to store projects not being worked on right now.
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| === Walkways ===
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| Walkways are specially marked areas which are kept free of obstructions so that individuals may pass through them unhindered. Area hosts designate walkways in their area at their discretion. Adherence to ADA width requirements* is strongly encouraged where possible.
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| Designating “walkways” is an excellent way for area hosts to keep floorspace clear and are recommended for areas around stationary tools, shelves, and anywhere else where obstructions are unacceptable.
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| Although some large projects may inevitably encroach on a walkway while they’re being worked on, this should be kept to an absolute minimum. Materials should never be left in a walkway.
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| === Standing Projects ===
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| If you need to leave a project for a short time (less than 24 hours), you are expected to put a note on your project. If other members encounter your project while you're out, the note will communicate to other members how long the project has been there, how soon they can its owner will be back to take care of it, and how to contact its owner in case it needs to be moved. “Standing Project” forms will be available but other media may be used.
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| Standing projects should be tagged by their owner with the following
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| * name & contact information
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| * date & time the items are being left
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| * justification (examples: "wet paint", "home depot run", "dinner")
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| * when you intend to retrieve the items
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| Make sure your tag is visible, legible, and securely attached to your items. As a courtesy to others, and for the protection of your project, do not leave projects on a Worktable, in a Walkway, or anywhere it will be in other people's way. Projects left in people's way may be respectfully moved.
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| Standing projects with notes over 24 hours old are automatically subject to ticketing. Projects with notes past their stated time of retrieval are also subject to ticketing.
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| === Moving Other People’s Projects ===
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| If you encounter what appears to be an abandoned project in a Walkway, Worktable or any place where it obstructs your activities, take a moment to assess the situation. The project’s owner might be somewhere in the building or outside. Try to find them. If they’ve left the building there should be a note nearby. After looking for a note and verifying that the person is not at the space, proceed while keeping the following in mind:
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| * Respecting other people's property is, of course, part of Being Excellent.
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| * If possible, carefully place the items in a container so that they don’t get scattered.
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| * Put the project somewhere nearby, such as the nearest Wut Zone.
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| * If items are drying, painstakingly arranged, or susceptible to damage from gentle touching, avoid moving them. If the owner is known, communicate with them.
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| You might feel frustrated when other people's projects are left in your way. That's understandable. But remember the rules. Be respectful and non-confrontational. Keep in mind that nobody's perfect, and that lapses in policy cannot be blamed solely on one individual. Use the opportunity to improve the space’s operation through communication.
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