Board Meeting Notes 2013-10-22: Difference between revisions

Latest revision as of 13:02, 29 March 2014

Board Meeting Minutes
<< Board Meeting Notes 2013-10-15	2013 Board Meetings	Board Meeting Notes 2013-10-29 >>

Meeting start: 7:11pm

Attendance

Board Members

Eric
Bry
Hailey
Josh
Ed
Farkas
Adam

Other Members

Agenda

read mail
Financial/membership report
Review the paypal and banking transactions.
Check the money@pumpingstationone.org inbox weekly.
Member leaving reason report
Review Trello board, report progress made.
review complaints@pumpingstationone.org
new business
old business

New Business

Board vote: $100 for fire extinguisher brackets. https://trello.com/c/KjVOYodR/53-fire-extinguishers
Should we up our garbage pickup to 3x a week? MWF? How much would that cost? We have an issue where we can't throw things out as fast as we want to, which is making a mess.
do we need to reassert the existence of the area hosts after the Area Hosts and Volunteer Positions Vote passing last week?
use volunteer positions vote to create volunteer positions?
Did the soul binding agreement for tucker get written yet?
Trello Done
- Research Albert Decker leaving reasons
- Beagle Bone Challenge Winning Prize
- Report from ps1 systems working group on automatic systems for billing/access.
- Give Kevin Caughlin member point for code compliance work.
Trello To-Do
- Equipment loan agreement
- Create and send out language for our last member banning to mailing list.
- Tool cage area host applications
- Write soul binding agreement for Tucker
Trello Doing
- Get accounting software and use it
- Limited amount cards with names for area hosts, up to their budget limits
- fix address on liability waiver, other problems with liability waiver
- Audit status/ Status of repayments / New historical books
- Special projects queue wiki
- Flourish wrapup paperwork for donation from Flourish 2013
- Liability Insurance review with Goldstein et. al.
- Fix Amazon Payments
- Get building electrical systems to a good state
- Corporate Filings
- haskai llc can't be registered at our address

Old Business

Backburner

Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.

Minutes

read mail
- more haskei LLC stuff -- lots and lots of stuff
- chase junk mail
- various other junk mail
steve went over financial report
we have over 260 members and we are at 20% lady folk for the 1st time ever, or at least in a long time
membership leaving reports
- joined just for equipment- didn't like that our stuff wasn't reliable
- all the others were financial reasons

Trello Done
- Research Albert Decker leaving reasons
  - Bry hasn't gotten a response
- Beagle Bone Challenge Winning Prize
- Report from ps1 systems working group on automatic systems for billing/access.
- Give Kevin Caughlin member point for code compliance work.
Trello To-Do
- Equipment loan agreement
  - no progress
- Create and send out language for our last member banning to mailing list.
- Tool cage area host applications
  - waiting on seeing what Geoffrey thinks about it
- Write soul binding agreement for Tuckerc
  - Josh wants it explicitly said that it must say it's $4,000 or under and we are not liable for any payment above that because only $4,000 was approved by membership
Trello Doing
- Get accounting software and use it
  - we're starting to use it- integration is slow- steve has enlisted people to help- britanny and someone who is a bookeeper
- Limited amount cards with names for area hosts, up to their budget limits
  - No progress
- fix address on liability waiver, other problems with liability waiver
  - no progress
- Audit status/ Status of repayments / New historical books
- Special projects queue wiki
- Flourish wrapup paperwork for donation from Flourish 2013
- Liability Insurance review with Goldstein et. al.
- Fix Amazon Payments
  - no progress
- Get building electrical systems to a good state
  - some progress both eric and michael skilton have been working on it
- Corporate Filings
- haskai llc can't be registered at our address

votes

present board votes unanimously to purchase a shredder for the space, or reimburse steve for the purchase of a shredder up to $40 in price
present board votes unanimously to spend up to $100 or reimburse whoever spends up to $100 for purchasing brackets for all the fire extinguishers in the face
Board votes 6 in favor, 1 present for approving the text in the buying the mill agreement for tucker
Membership Report -
- Full Members: 85
- Starving Hacker: 181
- Friends of PS1: 1
- Total: 267

Meeting end: 7:47

@@ Line 1: / Line 1: @@
 {{Board Meeting Notes
-| Previous MM-DD-YYYY=10-15-2013
+| Previous YYYY-MM-DD=2013-10-15
 | Current YY-MM-DD=10-22-2013
-| Next MM-DD-YYYY=10-29-2013
+| Next YYYY-MM-DD=2013-10-29
 | YYYY=2013
 }}
-Meeting start: 7:xx pm
+Meeting start: 7:11pm
 === Attendance ===
 '''Board Members'''
+* Eric
+* Bry
+* Hailey
+* Josh
+* Ed
+* Farkas
+* Adam
 '''Other Members'''
@@ Line 33: / Line 40: @@
 * Board vote: $100 for fire extinguisher brackets. https://trello.com/c/KjVOYodR/53-fire-extinguishers
+* Should we up our garbage pickup to 3x a week? MWF? How much would that cost? We have an issue where we can't throw things out as fast as we want to, which is making a mess.
+* do we need to reassert the existence of the area hosts after the [[Area Hosts and Volunteer Positions Vote]] passing last week?
+* use volunteer positions vote to create volunteer positions?
+* Did the soul binding agreement for tucker get written yet?
+* Trello Done
+** Research Albert Decker leaving reasons
+** Beagle Bone Challenge Winning Prize
+** Report from ps1 systems working group on automatic systems for billing/access.
+** Give Kevin Caughlin member point for code compliance work.
+* Trello To-Do
+** Equipment loan agreement
+** Create and send out language for our last member banning to mailing list.
+** Tool cage area host applications
+** Write soul binding agreement for Tucker
+* Trello Doing
+** Get accounting software and use it
+** Limited amount cards with names for area hosts, up to their budget limits
+** fix address on liability waiver, other problems with liability waiver
+** Audit status/ Status of repayments / New historical books
+** Special projects queue wiki
+** Flourish wrapup paperwork for donation from Flourish 2013
+** Liability Insurance review with Goldstein et. al.
+** Fix Amazon Payments
+** Get building electrical systems to a good state
+** Corporate Filings
+** haskai llc can't be registered at our address
+**
 ==== Old Business ====
@@ Line 42: / Line 76: @@
 ==== Minutes ====
-*
+* read mail
+** more haskei LLC stuff -- lots and lots of stuff
+** chase junk mail
+** various other junk mail
+* steve went over financial report
+* we have over 260 members and we are at 20% lady folk for the 1st time ever, or at least in a long time
+* membership leaving reports
+** joined just for equipment- didn't like that our stuff wasn't reliable
+** all the others were financial reasons
-==votes==
+* Trello Done
-*
+** Research Albert Decker leaving reasons
+*** Bry hasn't gotten a response
+** Beagle Bone Challenge Winning Prize
+** Report from ps1 systems working group on automatic systems for billing/access.
+** Give Kevin Caughlin member point for code compliance work.
+* Trello To-Do
+** Equipment loan agreement
+*** no progress
+** Create and send out language for our last member banning to mailing list.
+** Tool cage area host applications
+*** waiting on seeing what Geoffrey thinks about it
+** Write soul binding agreement for Tuckerc
+*** Josh wants it explicitly said that it must say it's $4,000 or under and we are not liable for any payment above that because only $4,000 was approved by membership
+* Trello Doing
+** Get accounting software and use it
+*** we're starting to use it- integration is slow- steve has enlisted people to help- britanny and someone who is a bookeeper
+** Limited amount cards with names for area hosts, up to their budget limits
+*** No progress
+** fix address on liability waiver, other problems with liability waiver
+*** no progress
+** Audit status/ Status of repayments / New historical books
+** Special projects queue wiki
+** Flourish wrapup paperwork for donation from Flourish 2013
+** Liability Insurance review with Goldstein et. al.
+** Fix Amazon Payments
+*** no progress
+** Get building electrical systems to a good state
+*** some progress both eric and michael skilton have been working on it
+** Corporate Filings
+** haskai llc can't be registered at our address
+== votes ==
+* present board votes unanimously to purchase a shredder for the space, or reimburse steve for the purchase of a shredder up to $40 in price
+* present board votes unanimously to spend up to $100 or reimburse whoever spends up to $100 for purchasing brackets for all the fire extinguishers in the face
+* Board votes 6 in favor, 1 present for approving the text in the buying the mill agreement for tucker
 * Membership Report -
-** Full Members:
+** Full Members: 85
-** Starving Hacker:
+** Starving Hacker: 181
-** Friends of PS1:
+** Friends of PS1: 1
-** Total:
+** Total: 267
-Meeting end: xx
+Meeting end: 7:47