General Operations Team: Difference between revisions
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== Goals & Purpose == | == Goals & Purpose == | ||
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[https://docs.google.com/spreadsheets/d/1D2EdMDm6BSyG4lknhnlBRVfPVgowkP1cxnoeBq2njmI/edit#gid=1955275037 2020 GOT budget] | [https://docs.google.com/spreadsheets/d/1D2EdMDm6BSyG4lknhnlBRVfPVgowkP1cxnoeBq2njmI/edit#gid=1955275037 2020 GOT budget] | ||
[https://docs.google.com/spreadsheets/d/1SQlEaFLVjn2R15KOKCYX3iSj0c5IIS3K8kTM9nx7Zyk/edit#gid=1955275037 2021 GOT | [https://docs.google.com/spreadsheets/d/1SQlEaFLVjn2R15KOKCYX3iSj0c5IIS3K8kTM9nx7Zyk/edit#gid=1955275037 2021 GOT budget] | ||
[https://docs.google.com/spreadsheets/d/11u81r1GHoBWGgTayh-s6s9oyECO_Wm_Awvf7j8etjDE/edit 2022 budget for tracking] | |||
== Action Items == | == Action Items == | ||
We are currently working on a Projects tracking system. | |||
(What i present here is a pilot experiment. More polishing to be done -gn) | |||
The two public facing parts are: | |||
A. The [https://airtable.com/shr0vlp8C8nZmYJzX/tbld4jW54liTDDAEL '''TO DO LIST'''] (JUST THE UNFINISHED TASKS ON OUR QUEUE) | |||
B. The [https://airtable.com/shrYCCHUTIKtg5mQu '''WORK ORDER FORM''']Work Order Submission Form. | |||
Just fill in the Work Order and we will prioritize it and get to it ASAP. and we will prioritize it and begin. Now here's the pitch. If you see something that you believe you could do, just let us know. We will facilitate your efforts and appreciate it! | |||
== Action items from the Board == | |||
1. Waivers and Emergency Contacts Project | 1. Waivers and Emergency Contacts Project | ||
Make sure that we have a waiver on file for every member of PS1 | Make sure that we have a waiver on file for every member of PS1 | ||
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Perform a quarterly audit of the storage spaces- compare names with member list and make sure everyone is current | Perform a quarterly audit of the storage spaces- compare names with member list and make sure everyone is current | ||
4. Accident Protocol | *status 2020: Upload a member storage FAQ | ||
*status 2021: Update and maintain a storage list with spaces and “owners” for anyone to use and access | |||
*Status: nov 2021 Wild apricot notations completed. annual review of existing spaces and usage is routine now as is process for removing suspended members or change of level and new member storage. Process now is to consolidate storage to catwalk with a few general shelves. we have the room and will continue to encourage members to move from lockers to catwalk. estimates continue to indicate catwalk and 15 general shelves will meet our current and foreseen needs. gn | |||
4. Accident Protocol | |||
Develop an accident protocol to be followed in the event of an injury (use the Board’s existing document as a starting point) | Develop an accident protocol to be followed in the event of an injury (use the Board’s existing document as a starting point) | ||
Develop an incident report form | Develop an incident report form | ||
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Disseminate this information to the membership | Disseminate this information to the membership | ||
Create signs with QR codes and easy-to-access links for the space | Create signs with QR codes and easy-to-access links for the space | ||
*status Jan 2020. Online form created and submitted to board & approved. signs created and in design group cor "petti-fication" Project Lead: gary | *status Jan 2020. Online form created and submitted to board & approved. signs created and in design group cor "petti-fication" Project Lead: gary | ||
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Create and manage an online folder for storing the information of the General Operations Team | Create and manage an online folder for storing the information of the General Operations Team | ||
Provide the Member Management Team with information about the updated storage process to be included in the member orientation slideshow and relevant training materials/handouts | Provide the Member Management Team with information about the updated storage process to be included in the member orientation slideshow and relevant training materials/handouts | ||
6. Temporary Member Storage | 6. Temporary Member Storage | ||
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Watch for issues posted by members in the relevant communication channels and act as needed | Watch for issues posted by members in the relevant communication channels and act as needed | ||
Keep equipment labels and wiki pages up to date - begin with one Area and work through the space each year | Keep equipment labels and wiki pages up to date - begin with one Area and work through the space each year | ||
*status: Nov 2021 have created a special PS1 Maintenance Google Calendar with maintenance (preventative schedules and tasks completed). Piloting it with Woodshop and General Operations Teams. | |||
8. General Tasks | 8. General Tasks | ||
Answer FreshDesk tickets where applicable | Answer FreshDesk tickets where applicable | ||
Coordinate with the Area Hosts to complete tasks in each area as needed | Coordinate with the Area Hosts to complete tasks in each area as needed | ||
== Short term tasks. == | |||
These are being reformed into the action items system above. | |||
1. Fix water dispenser in Arts. Hot water leak (done Aug 2022) | |||
2. Wire lights in spray booth (purchased fixture on booth top temporary wiring done but must be brought up to code) | |||
3. DONE GN Fix replace front stair lights. | |||
4. Fire doors. In booth fix rails for rolldown door (bolt anchors loose). Sliding door between booth and woods (replace bolts attaching rail to wall - (straighten and make plumb) | |||
5. Relocated booth air drop to left side of booth. | |||
6. Document electrical. Document panel door legends to wiki(DONE GN). Update CAD with current wiring (mostly done AM). Plot locations of projected wiring for HM/CM/General move (needs mostly done SB and Hosts, CAD in process AM, bid spec GN, AM & BD tbd). | |||
7. Transition member paid storage to share with MMT (done GN & Scott Yoder ) | |||
8. Replace air compressor and add air dryer (DONE. DE, AM GN BD and others. ) | |||
9. Plan and execute air needs plumbing for HM/CM/General move (planning completed April 2022) | |||
== Powers & Limitations == | == Powers & Limitations == | ||
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This team does not have the power to implement major changes without Board approval. The team does not have the power to take any actions that are contrary to the wishes of the Board, the purposes of the organization, or that would otherwise conflict with the governing documents of the organization. The team does not have the power to take any of the actions prohibited by article 108.40-teams in the General Not-for-Profit Corporation Act of 1986 805 ILCS 105/108.40. These prohibited actions include, but are not limited to, distributing assets without Board approval, dissolving the corporation, removing Board members, taking any action that requires a Board or membership vote, determining their own compensation, and performing any other important functions that are normally reserved for the Board. According to paragraph D of 805 ILCS 105/108.40, this team may not act on behalf of the corporation or bind it to any action, but may make recommendations to the Board of Directors or Officers. | This team does not have the power to implement major changes without Board approval. The team does not have the power to take any actions that are contrary to the wishes of the Board, the purposes of the organization, or that would otherwise conflict with the governing documents of the organization. The team does not have the power to take any of the actions prohibited by article 108.40-teams in the General Not-for-Profit Corporation Act of 1986 805 ILCS 105/108.40. These prohibited actions include, but are not limited to, distributing assets without Board approval, dissolving the corporation, removing Board members, taking any action that requires a Board or membership vote, determining their own compensation, and performing any other important functions that are normally reserved for the Board. According to paragraph D of 805 ILCS 105/108.40, this team may not act on behalf of the corporation or bind it to any action, but may make recommendations to the Board of Directors or Officers. | ||
== | == Roles == | ||
''Operations Liaison - vacant'' | ''Operations Liaison - vacant'' | ||
But Sean and gary are attempting to fill in. | |||
-Design a new tool labeling system or improve upon the current labeling system to incorporate more information | -Design a new tool labeling system or improve upon the current labeling system to incorporate more information | ||
-Develop creative ways to educate the membership about best workshop practices (could be an addition to the new canvas course for orientation, new canvas courses associated with authorizations, signage in the space, classes, changes to authorization procedures, etc) | -Develop creative ways to educate the membership about best workshop practices (could be an addition to the new canvas course for orientation, new canvas courses associated with authorizations, signage in the space, classes, changes to authorization procedures, etc) | ||
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''Operations Secretary - vacant'' | ''Operations Secretary - vacant but gary attempting to fill in were needed'' | ||
-Assist in team members with projects to educate the membership, sign creation, and completion of relevant tasks | -Assist in team members with projects to educate the membership, sign creation, and completion of relevant tasks | ||
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''Storage Managers - gary newhouse(wood) Ben Stagl (General) Sean Blum((nonwood) | ''Storage Managers - gary newhouse(wood) (Member paid storage-added role 2019) Ben Stagl (General) Sean Blum((nonwood) | ||
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[[Category:Admin]][[Category: | [[Category:Admin]][[Category:Teams]] | ||
