Board Meeting Notes 2020-10-20

Board Meeting Minutes
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In attendance:

• David E
• Ed B
• Paul O
• Rob G
• Molly A
• Andrew C
• Andrew M
• Sky N
• Kevin H
• Mike T
• Carl K
• Jennie P

Member Count & Financials

• 454 members
• Savings: $114,164.72
• Checking: $19,477.97
• PayPal: $8,895.95
• PEX: $19,652.00

Agenda

• Hear from officers/team leads
• Review action log
• Last meeting minutes approved by majority vote of the board
• No mail of note

Officer/Team Updates

Treasury (Carl and Jennie)

• Would like to hire an accountant tricia recommended by mike riggs to setup a new quickbooks instance (migration), reconciliation, monthly cleanup, to get professional 3rd party monthly reports for budgets, monthly p&l, and end of year taxes.
• 90$/hr ~1200$/yr
• needs to assess current state of records up front $300-$500
• Migration of quickbooks to a new instance so that we can save 500$/yr ($600 current yearly fee - $100 techsoup yearly fee)
• Check that Tricia is ok with the new instance we are purchasing

CTO (Sky)

• Cameras to be added in locations to better cover space
• Additional cameras map to be added to the
• To be decided by board vote
• Vote to purchase 4 cameras up to $400: passed 1 abstain, 0 no, 5 yes
• Website maintenance by dreamhost possible around ps1 election time - sky asked to reschedule maintenance with provider
• Lock screen instruction will be added to all computers to help with logins

MMT (Kevin H)

• Rebuilt website - looks great!
• Feedback from the board due on October 26th
• Website to go live on Nov 2nd

Mike Thompson (Industrial CNC)

• Fusion 360 is being phased out/no longer directly supported
• Shopbot lives, still waiting for Solidworks post processor
• Got a bunch of seats of 3dexperience platform and hundreds of hours of free training (see google groups for more info)
• Testing a shapeoko 2d class - going well
• Trying to find Solidworks post processors for everything
• Canvas courses are moving slowly but progressing
• Allow paid parts for Form 3 to help people get started without investing in resin/tray - some resin is currently available for use

Andrew Morris (Genops)

• Filters are on their way
• Kitchen sink got unclogged - could straighten drain lines for another day
• Job box for gen ops storage and ladder to access roof are on their way
• (hot water loop) Pump maintenance on schedule for next week

Action Log Items

• Small Metals - Request for new volunteer - waiting on response from Ella
• Bylaws update - Molly took over finishing up changes from Aushra, folding in officer restructuring
• RFID lockouts - David E to schedule meeting with a core team to build system and set a timeline
• Annual Meeting - Due to the annual meeting falling on the same day as the national election, an alternate date is being considered.