Board Meeting Notes 2016-12-06: Difference between revisions
From Pumping Station One
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Justin | ||
** Jennie | |||
** Brian | |||
** Lyn | |||
** Michael | |||
** Ray | |||
** Simon | |||
* Other Members | * Other Members | ||
** | ** Adriana | ||
== Agenda == | == Agenda == | ||
| Line 25: | Line 31: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
** Meeting with Insurance broker | |||
** ADA assessment | |||
** Membership audit / doorcode change | |||
** Closing out Q1 - Q3 books / receipt submissions | |||
* Old business | * Old business | ||
** IT systems group followup | |||
== Minutes == | == Minutes == | ||
| Line 32: | Line 43: | ||
=== Consent Agenda === | === Consent Agenda === | ||
* Previous minutes are approved | |||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
Expenses | |||
* Some things have been spent against the tool cage budget and need a board vote approval | |||
** Socket set purchased by Ron for hot metals was billed to tool cage is only expenditure post tool cage dissolution | |||
* Buildout committee | |||
** Vote funding expires the 31st | |||
** Plan to dissolve the committee in our first meeting of the new year | |||
* Bylaws committee | |||
** Lawyers can't review anything until January | |||
=== Mail === | === Mail === | ||
* Junk and Tony | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $102,236.29' | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $35,670.37 | ||
* '''PEX:''' | * '''PEX:''' 9,608.62 | ||
* '''PayPal:''' | * '''PayPal:''' 11,370.42 | ||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 311 | ||
* '''Full Members:''' | * '''Full Members:''' 133 | ||
* '''Total Members:''' | * '''Total Members:''' 444 | ||
* '''Quorum:''' | * '''Quorum:''' 45 | ||
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
* Gas, Comcast, Adobe, Waste Management, Comed, Rent, reimbursements | |||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
* | |||
=== RT === | === RT === | ||
* Michael requests a member point [https://rt.pumpingstationone.org/Ticket/Display.html?id=5675] | |||
** Vote passes, Michael abstains | |||
** Jennie to grant member point to Michael | |||
=== New Business === | === New Business === | ||
* Insurance broker | |||
** We have a new policy proposal for insurance | |||
** $3346 for annual insurance policy | |||
** $575 for liquor license | |||
*** Votes pass unanimously to approve the policies and for Justin to sign and submit agreements as of Friday afternoon | |||
* ADA assessment | |||
** Three quotes: | |||
*** Individual architect quoted $1000 for a survey | |||
*** $680 dollars for an assessment from a company that | |||
*** LCM architects proposal is about three thousand | |||
**** came recommended by a number of people | |||
** Ray will put funding for ADA assessment to a member vote | |||
* Should this be a committee? | |||
** Possibly for implementation | |||
* Membership audit / doorcode change | |||
** Simon will work on the audit, maybe with some help from Dave | |||
* Closing out Q1 - Q3 books / receipt submissions | |||
** Ray will submit his outstanding receipts by tomorrow | |||
* Administrative budget | |||
** Michael put together a draft of the administrative budget | |||
** [administrative draft https://wiki.pumpingstationone.org/2017_Administrative_Budget_Vote] | |||
** Large laser remaining budget - $2240.59 | |||
** Plasma cutter vote - $1804 (maybe?) | |||
* Old business | |||
** IT systems group followup | |||
*** Justin will email the list to get a group together working on systems | |||
* School project building autonomous vehicles | |||
** Patrick has been working on this | |||
** Demo of autonomous technology will happen in Oakland | |||
** Requesting fiscal sponsorship | |||
*** i.e. acting as an umbrella, processing donations and providing benefits to donors of nonprofit donations. | |||
** Board would need more information about the board and organization's responsibilities and liabilities | |||
** Why not form your own nonprofit organization? | |||
*** Alignment of organizational goals, and starting up a nonprofit is overhead | |||
* Membership management software | |||
** Gymmaster | |||
*** Bring that to Daniel and Ray | |||
=== Old Business === | === Old Business === | ||
==== Old Todos ==== | |||
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5578 | |||
** Jennie to grant two points, Justin to transfer three points from Burton to Jason - Done | |||
* Justin to text Dave re: IT systems - Done | |||
** Justin will email list to ask for volunteers for systems group after touching base with Dave - still to do | |||
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point | |||
** Simon sent email following up | |||
== Votes == | == Votes == | ||
