Board Meeting Notes 2016-06-21: Difference between revisions
From Pumping Station One
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Justin | ||
** Lyn | |||
** Brian | |||
** Michael | |||
** Simon | |||
* Other Members | * Other Members | ||
** | ** Ken | ||
== Agenda == | == Agenda == | ||
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** Woodshop Area Host | ** Woodshop Area Host | ||
** RT #4822 Arturo inquiring about outside vendors. | ** RT #4822 Arturo inquiring about outside vendors. | ||
** Members receiving mail at the space. | ** Members receiving mail at the space. Should we take any action? | ||
** Business cards | |||
* Old business | * Old business | ||
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=== Consent Agenda === | === Consent Agenda === | ||
* Previous minutes approved unanimously | |||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
* Safety committee | |||
** Waiting to occupy space to meet | |||
* Space Planning Committee | |||
** Has not met in past two weeks | |||
** Unclear if they will need a vote for funds above the $5,000 already allocated | |||
*** Money is allocated for Board to spend | |||
** A vote has been drafted | |||
* Bylaws Committee | |||
** Committee has been combining bylaws with MWE bylaws (law firm version) | |||
** Will send board work in progress for our next meeting (July 5th) | |||
*** Challenging sections may not be ready by then | |||
=== Mail === | === Mail === | ||
* No mail of note | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $67,452.20 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73,652.05 | ||
* '''PEX:''' | * '''PEX:''' $11,460.79 | ||
* '''PayPal:''' | * '''PayPal:''' $10,215.33 | ||
* Donation boxes: | |||
** CNC: $57.06 | |||
** Cold metals: $6.25 | |||
** Electronics: $25 | |||
** Hot Metals: $5 | |||
===Financial Transactions=== | |||
* Check to Alison Stanton for $400 for Ally Skills Workshop | |||
* Gas, cleaning, comcast payments sent | |||
* We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned. | |||
* Still behind on receipts from some area hosts | |||
** Ron is excellent at submitting receipts, Shae is all caught up too | |||
* No invoice yet for AC repair | |||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 288 | ||
* '''Full Members:''' | * '''Full Members:''' 114 | ||
* '''Total Members:''' | * '''Total Members:''' 403 | ||
* '''Quorum:''' | * '''Quorum:''' 38 | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
* Some accidental leaving | |||
* Had trouble getting here | |||
* Didn't come enough, schedule too busy | |||
* Moved to Colorado, now a friend of PS1 | |||
* Canceled cards, will be back soon | |||
* Did not use the space enough | |||
=== RT === | === RT === | ||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4826 4826] Chase fees in triplicate: | |||
** Chase says, because we have two signers, there are two monthly fees | |||
** Can we remove ACH from one signer? | |||
*** Simon to remove ACH from Secretary account; all ACH payments go through president account | |||
** Can delegate from one account, but there are limitations | |||
** Brian talked to some other banks, will continue to research other banks | |||
*** List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant | |||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | |||
** Request for member point for Priscilla for sewing classes | |||
** She's canceled her membership, moving back to FL | |||
** Passes unanimously | |||
** Michael will award point to Priscilla and ask Dean to contact Priscilla | |||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] Request for Gerald and Shelly points | |||
** Member point for Gerald for buccaneer's galley | |||
** Approved unanimously | |||
** Michael will award Gerald member point [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | |||
=== New Business === | === New Business === | ||
* Cleaning Company | |||
** We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount) | |||
** Brian will put together a vote for cleaning service | |||
** Use [[https://wiki.pumpingstationone.org/Vote_to_Get_Cleaning_Service]] as template | |||
* Woodshop Area Host | |||
** Applications were open for a short period due to the timing of board | |||
** Congratulations to Eric Beauchamp, new woodshop area host | |||
* Area Hosts Review | |||
** Justin having status conversations with current area hosts | |||
*** Add to the agenda of these meetings (and area host agreement) to encourage area hosts to appoint tidy space people | |||
** Area Host review will start at next board meeting, July 5th | |||
** Volunteer authorizers will happen after review is complete | |||
* RT #4822 Arturo inquiring about outside vendors. | |||
** Not a matter for the board, should be voted on by members | |||
* Members receiving mail at the space. Should we take any action? | |||
** Not an issue for the board, if it will be an official policy, it should be a vote | |||
* Michael will handle lighting situation if the vote passes | |||
* For next time: | |||
** Animals, Events, Alcohol Policy review | |||
** At some point: mid-year check-in and goals for the rest of the year | |||
=== Old Business === | === Old Business === | ||
* Insurance for new space | |||
** Insurance company has agreed to expand coverage, retroactive to June 1, they still need to send us an invoice | |||
* Business cards | |||
** What's the status? | |||
===Todos=== | |||
*Justin to give Brian a check | |||
* Simon to remove ACH from Secretary account; all ACH payments go through president account | |||
* Brian will put together a vote for cleaning service | |||
* Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla | |||
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821] | |||
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813] | |||
== Votes == | == Votes == | ||
* Award Priscilla and Gerald one member point each | |||
** Passed unanimously | |||
