Board Meeting Notes 2016-06-21

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Lyn
  • Brian
  • Michael
  • Simon

• Other Members
  • Ken

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • Woodshop Area Host
  • RT #4822 Arturo inquiring about outside vendors.
  • Members receiving mail at the space. Should we take any action?
  • Business cards
• Old business

Minutes

Consent Agenda

• Previous minutes approved unanimously

Committee Reports

Reports from Committees

• Safety committee
  • Waiting to occupy space to meet

• Space Planning Committee
  • Has not met in past two weeks
  • Unclear if they will need a vote for funds above the $5,000 already allocated
    • Money is allocated for Board to spend
  • A vote has been drafted

• Bylaws Committee
  • Committee has been combining bylaws with MWE bylaws (law firm version)
  • Will send board work in progress for our next meeting (July 5th)
    • Challenging sections may not be ready by then

Mail

• No mail of note

Financial Report

• Chase Checking: $67,452.20
• Chase Savings: $73,652.05
• PEX: $11,460.79
• PayPal: $10,215.33
• Donation boxes:
  • CNC: $57.06
  • Cold metals: $6.25
  • Electronics: $25
  • Hot Metals: $5

Financial Transactions

• Check to Alison Stanton for $400 for Ally Skills Workshop
• Gas, cleaning, comcast payments sent
• We double reimbursed Eric Beauchamp due to RT wackiness. Still need to get that returned.
• Still behind on receipts from some area hosts
  • Ron is excellent at submitting receipts, Shae is all caught up too
• No invoice yet for AC repair

Membership Report

• Starving Hackers: 288
• Full Members: 114
• Total Members: 403
• Quorum: 38

Member Leaving Reason Reports

• Some accidental leaving
• Had trouble getting here
• Didn't come enough, schedule too busy
• Moved to Colorado, now a friend of PS1
• Canceled cards, will be back soon
• Did not use the space enough

RT

• 4826 Chase fees in triplicate:
  • Chase says, because we have two signers, there are two monthly fees
  • Can we remove ACH from one signer?
    • Simon to remove ACH from Secretary account; all ACH payments go through president account
  • Can delegate from one account, but there are limitations
  • Brian talked to some other banks, will continue to research other banks
    • List of credit unions that might be good choices [http://credit-unions.credio.com/l/224/Alliant

• 4821
  • Request for member point for Priscilla for sewing classes
  • She's canceled her membership, moving back to FL
  • Passes unanimously
  • Michael will award point to Priscilla and ask Dean to contact Priscilla

• 4813 Request for Gerald and Shelly points
  • Member point for Gerald for buccaneer's galley
  • Approved unanimously
  • Michael will award Gerald member point 4813

New Business

• Cleaning Company
  • We have a quote that includes the new space, estimate of $180 / week for cleaning (includes $20 discount)
  • Brian will put together a vote for cleaning service
  • Use [[1]] as template

• Woodshop Area Host
  • Applications were open for a short period due to the timing of board
  • Congratulations to Eric Beauchamp, new woodshop area host

• Area Hosts Review
  • Justin having status conversations with current area hosts
    • Add to the agenda of these meetings (and area host agreement) to encourage area hosts to appoint tidy space people
  • Area Host review will start at next board meeting, July 5th
  • Volunteer authorizers will happen after review is complete

• RT #4822 Arturo inquiring about outside vendors.
  • Not a matter for the board, should be voted on by members

• Members receiving mail at the space. Should we take any action?
  • Not an issue for the board, if it will be an official policy, it should be a vote

• Michael will handle lighting situation if the vote passes

• For next time:
  • Animals, Events, Alcohol Policy review
  • At some point: mid-year check-in and goals for the rest of the year

Old Business

• Insurance for new space
  • Insurance company has agreed to expand coverage, retroactive to June 1, they still need to send us an invoice

• Business cards
  • What's the status?

Todos

• Justin to give Brian a check
• Simon to remove ACH from Secretary account; all ACH payments go through president account
• Brian will put together a vote for cleaning service
• Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla
  • 4821
  • 4813

Votes

• Award Priscilla and Gerald one member point each
  • Passed unanimously