Board Meeting Notes 2016-03-01: Difference between revisions
From Pumping Station One
No edit summary |
|||
| (12 intermediate revisions by 2 users not shown) | |||
| Line 9: | Line 9: | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Jennie | ||
** Lyn | |||
** Michael | |||
** Ray | |||
** Simon | |||
* Other Members | * Other Members | ||
** | ** Andrew Camardella | ||
== Agenda == | == Agenda == | ||
| Line 25: | Line 29: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
** Discuss expediting getting a lease signed. | |||
** New Member / Onboarding / Welcome Committee | |||
* Old business | * Old business | ||
| Line 32: | Line 38: | ||
=== Consent Agenda === | === Consent Agenda === | ||
* Previous minutes approved unanimously | |||
=== Committee Reports === | === Committee Reports === | ||
| Line 37: | Line 44: | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
* Safety committee - waiting for a lease | |||
** Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup. | |||
* Space-planning committee | |||
** Dan gave a plot of survey with outline of detail | |||
** Tony thought Brian might now where the plans for the building are. | |||
** There is an svg drawing of the blueprints for the building on the wiki somewhere | |||
** Figuring out space for different desires from the survey | |||
* Bylaw committee | |||
** Lyn has five people for the committee, hopefully formed by next meeting | |||
=== Mail === | === Mail === | ||
* One piece power racing | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $39,676.18 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73,644.66 | ||
* '''PEX:''' | * '''PEX:''' $2,872.12 | ||
* '''PayPal:''' | * '''PayPal:''' $5,513.35 | ||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 274 | ||
* '''Full Members:''' | * '''Full Members:''' 113 | ||
* '''Total Members:''' | * '''Total Members:''' 387 | ||
* '''Quorum:''' | * '''Quorum:''' 38 | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
* In Justin's email, check in next meeting | |||
=== RT === | === RT === | ||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen it. | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to refer to Ray | |||
* Simon to let Brian know about Treasury tickets for when he's recovered | |||
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 RT4354]] - request to redeem a member point - | |||
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 RT4336]] - We need to refund JP $40 (one month) for volunteer authorization | |||
* Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid | |||
====Member Points==== | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - passes unanimously | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - passes unanimously with one abstain | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests member points - passes unanimously with one abstain | |||
* Michael to handle member point tickets | |||
* We had a brief discussion of member points & [[Things_that_get_Member_Points]] | |||
** This page might be better titled "Things that ''may'' get Member Points" | |||
=== New Business === | === New Business === | ||
* Double rent | |||
** Simon to send Justin a note about canceling the ACH for next month | |||
====Expediting getting a lease signed==== | |||
* Justin & Dan need to get together to sign a lease | |||
* Report from Eric Beauchamp is that the negotiation is mostly done | |||
* Michael to ask Eric to push Dan to sign a lease | |||
** Ray is a backup to talk to Dan | |||
====New member onboarding==== | |||
* Revise welcome materials & orientation | |||
** Refer to the [[Orientation_Program_Policy_Vote]] | |||
** Ray is working on revising welcome materials | |||
* Ease authorization and getting people working sooner | |||
* Recruiting & growth | |||
* New member mentors | |||
=== Old Business === | === Old Business === | ||
====Todos from last meeting==== | ====Todos from last meeting==== | ||
* Jennie, Dave will send business card info to Ray | * Jennie, Dave will send business card info to Ray - DONE | ||
* Jennie to follow up with area hosts and collect keys to donation boxes | ** Ray will send pdfs of cards | ||
* Jennie to follow up with area hosts and collect keys to donation boxes - in progress | |||
** Ron has a key still | |||
** Simon gave Anna's key to Jennie | |||
* Justin will write response to IRS - DONE | * Justin will write response to IRS - DONE | ||
* Justin to pay Flying Broomstick - [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4291 ticket 4291]] - | |||
* Justin to pay Flying Broomstick - [[ | ** Simon to check in with Brian | ||
* Justin will introduce Michael to insurance agent | * Justin will introduce Michael to insurance agent - DONE | ||
* Michael will investigate getting coverage for volunteer liability and look into options | * Michael will investigate getting coverage for volunteer liability and look into options - DONE | ||
** | ** Michael talked to Paul ---via email---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST) | ||
** Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST) | |||
** Federal law that protects volunteers cuts off at $500 - they may become employees at some point. | |||
*** Regardless our insurance covers both volunteers or employees | |||
** Michael suggests written agreements with hosts/authorizers defining volunteer relationships | |||
** Michael will look into a template for written agreements | |||
* Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE | * Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE | ||
* Lyn will lead the search for a committee chair for bylaw committee | * Lyn will lead the search for a committee chair for bylaw committee - DONE | ||
* Simon will start email thread about welcome committee | * Simon will start email thread about welcome committee - fail | ||
* Simon to add a downgrade email template - DONE | * Simon to add a downgrade email template - DONE | ||
* (unowned) - Take Sam Reicks name off his shelf | * (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn | ||
== Votes == | == Votes == | ||
Latest revision as of 19:55, 3 March 2016
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2016-02-16 | 2016 Board Meetings | Board Meeting Notes 2016-03-15 >> |
Meeting Start:
Attendance
- Board Members
- Jennie
- Lyn
- Michael
- Ray
- Simon
- Other Members
- Andrew Camardella
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Discuss expediting getting a lease signed.
- New Member / Onboarding / Welcome Committee
- Old business
Minutes
Discussion on previous minutes
Consent Agenda
- Previous minutes approved unanimously
Committee Reports
Reports from Committees
- Safety committee - waiting for a lease
- Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup.
- Space-planning committee
- Dan gave a plot of survey with outline of detail
- Tony thought Brian might now where the plans for the building are.
- There is an svg drawing of the blueprints for the building on the wiki somewhere
- Figuring out space for different desires from the survey
- Bylaw committee
- Lyn has five people for the committee, hopefully formed by next meeting
- One piece power racing
Financial Report
- Chase Checking: $39,676.18
- Chase Savings: $73,644.66
- PEX: $2,872.12
- PayPal: $5,513.35
Membership Report
- Starving Hackers: 274
- Full Members: 113
- Total Members: 387
- Quorum: 38
Member Leaving Reason Reports
- In Justin's email, check in next meeting
RT
- Simon to let Brian know about Treasury tickets for when he's recovered
- Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid
Member Points
- [4323] Dave requesting a member point - passes unanimously
- [4322] Lyn requests member points - passes unanimously with one abstain
- [4321] Lyn requests to spend a member point
- [4315] Ray requests member points - passes unanimously with one abstain
- Michael to handle member point tickets
- We had a brief discussion of member points & Things_that_get_Member_Points
- This page might be better titled "Things that may get Member Points"
New Business
- Double rent
- Simon to send Justin a note about canceling the ACH for next month
Expediting getting a lease signed
- Justin & Dan need to get together to sign a lease
- Report from Eric Beauchamp is that the negotiation is mostly done
- Michael to ask Eric to push Dan to sign a lease
- Ray is a backup to talk to Dan
New member onboarding
- Revise welcome materials & orientation
- Refer to the Orientation_Program_Policy_Vote
- Ray is working on revising welcome materials
- Ease authorization and getting people working sooner
- Recruiting & growth
- New member mentors
Old Business
Todos from last meeting
- Jennie, Dave will send business card info to Ray - DONE
- Ray will send pdfs of cards
- Jennie to follow up with area hosts and collect keys to donation boxes - in progress
- Ron has a key still
- Simon gave Anna's key to Jennie
- Justin will write response to IRS - DONE
- Justin to pay Flying Broomstick - [ticket 4291] -
- Simon to check in with Brian
- Justin will introduce Michael to insurance agent - DONE
- Michael will investigate getting coverage for volunteer liability and look into options - DONE
- Michael talked to Paul ---via email---Mskilton (talk) 22:48, 1 March 2016 (CST)
- Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---Mskilton (talk) 22:48, 1 March 2016 (CST)
- Federal law that protects volunteers cuts off at $500 - they may become employees at some point.
- Regardless our insurance covers both volunteers or employees
- Michael suggests written agreements with hosts/authorizers defining volunteer relationships
- Michael will look into a template for written agreements
- Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE
- Lyn will lead the search for a committee chair for bylaw committee - DONE
- Simon will start email thread about welcome committee - fail
- Simon to add a downgrade email template - DONE
- (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn
