Board Meeting Notes 2016-03-01: Difference between revisions

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 {{Board Meeting Notes
-| Previous 2016-02-16= (put date of previous meeting here)
+| Previous YYYY-MM-DD=2016-02-16
-| Next 2016-02-30= (put date of next meeting here)
+| Next YYYY-MM-DD=2016-03-15
 | YYYY=2016
 }}
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 == Attendance ==
 * Board Members
-**
+** Jennie
+** Lyn
+** Michael
+** Ray
+** Simon
 * Other Members
-**
+** Andrew Camardella
 == Agenda ==
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 * Check RT queue
 * New business
+** Discuss expediting getting a lease signed.
+** New Member / Onboarding / Welcome Committee
 * Old business
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 === Consent Agenda ===
+* Previous minutes approved unanimously
 === Committee Reports ===
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 Reports from [[Committees]]
+* Safety committee - waiting for a lease
+** Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup.
+* Space-planning committee
+** Dan gave a plot of survey with outline of detail
+** Tony thought Brian might now where the plans for the building are.
+** There is an svg drawing of the blueprints for the building on the wiki somewhere
+** Figuring out space for different desires from the survey
+* Bylaw committee
+** Lyn has five people for the committee, hopefully formed by next meeting
 === Mail ===
+* One piece power racing
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' $39,676.18
-* '''Chase Savings:'''
+* '''Chase Savings:''' $73,644.66
-* '''PEX:'''
+* '''PEX:''' $2,872.12
-* '''PayPal:'''
+* '''PayPal:''' $5,513.35
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers:''' 274
-* '''Full Members:'''
+* '''Full Members:''' 113
-* '''Total Members:'''
+* '''Total Members:''' 387
-* '''Quorum:'''
+* '''Quorum:''' 38
 === Member Leaving Reason Reports ===
+* In Justin's email, check in next meeting
 === RT ===
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen it.
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to refer to Ray
+* Simon to let Brian know about Treasury tickets for when he's recovered
+** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 RT4354]] - request to redeem a member point -
+** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 RT4336]] - We need to refund JP $40 (one month) for volunteer authorization
+* Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid
+====Member Points====
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - passes unanimously
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - passes unanimously with one abstain
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests member points - passes unanimously with one abstain
+* Michael to handle member point tickets
+* We had a brief discussion of member points & [[Things_that_get_Member_Points]]
+** This page might be better titled "Things that ''may'' get Member Points"
 === New Business ===
+* Double rent
+** Simon to send Justin a note about canceling the ACH for next month
+====Expediting getting a lease signed====
+* Justin & Dan need to get together to sign a lease
+* Report from Eric Beauchamp is that the negotiation is mostly done
+* Michael to ask Eric to push Dan to sign a lease
+** Ray is a backup to talk to Dan
+====New member onboarding====
+* Revise welcome materials & orientation
+** Refer to the [[Orientation_Program_Policy_Vote]]
+** Ray is working on revising welcome materials
+* Ease authorization and getting people working sooner
+* Recruiting & growth
+* New member mentors
 === Old Business ===
+====Todos from last meeting====
+* Jennie, Dave will send business card info to Ray - DONE
+** Ray will send pdfs of cards
+* Jennie to follow up with area hosts and collect keys to donation boxes - in progress
+** Ron has a key still
+** Simon gave Anna's key to Jennie
+* Justin will write response to IRS - DONE
+* Justin to pay Flying Broomstick - [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4291 ticket 4291]] -
+** Simon to check in with Brian
+* Justin will introduce Michael to insurance agent - DONE
+* Michael will investigate getting coverage for volunteer liability and look into options - DONE
+** Michael talked to Paul ---via email---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST)
+** Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST)
+** Federal law that protects volunteers cuts off at $500 - they may become employees at some point.
+*** Regardless our insurance covers both volunteers or employees
+** Michael suggests written agreements with hosts/authorizers defining volunteer relationships
+** Michael will look into a template for written agreements
+* Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE
+* Lyn will lead the search for a committee chair for bylaw committee - DONE
+* Simon will start email thread about welcome committee - fail
+* Simon to add a downgrade email template - DONE
+* (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn
 == Votes ==