Board Meeting Notes 2014-03-18: Difference between revisions

Latest revision as of 13:05, 29 March 2014

Board Meeting Minutes
<< Board Meeting Notes 2014-03-11	2014 Board Meetings	Board Meeting Notes 2014-03-25 >>

Meeting Start: 19:XX

Attendance

Board Members
- Steve
- Everett
- Hef
- Noonie
- Derek
- Bry
- Adam
- Jay

Other Members
- Lyn
- Josh

Agenda

read mail
Financial/membership report
Review the paypal and banking transactions.
Check the money@pumpingstationone.org inbox weekly.
Member leaving reason report
Review Trello board, report progress made.
review complaints@pumpingstationone.org
check talk page for board meeting notes, see if any discussion on the agenda took place
new business
old business
go over Trello

Trello things

Trello To Do
- Possibly purchase new handle for Ed's drill press - skipped
- Equipment loan agreement - waiting on liability review
- Spend up to $100 on fire extinguisher mounting stuff - Jay is going to take over fire marshalling.
- Sue the old landlord - no progress
- Non-paypal people tracked correctly in Zoho? - Steve is going to make a list of who's paying cash/check
- Fix join page "for other people" information - no progress
- get everyone on zoho - done?
- Inquire with lawyer/someone else about waiving board of directors dues - no progress
- Community Liaison Volunteer? - tables
- Decide whether we should pay off the laser loan. - tabled until laser loan is visible on our account
- Can Everett refund for member points? - in progress
- Buy shop cleaning supplies - Everett is going to make a budget
- Member Points - Points issued
- New doorbell - $100
Trello Doing
- fix address on liability waiver, other problems with liability waiver - Everett is looking into this
- Solving the "I need to give steve this receipt, but where is he?" issue -
- Flourish wrapup paperwork for donation from Flourish 2013 - done
- Liability Insurance review with Goldstein et. al - In progress
- Corporate Filings - no progress
- Bry buys business cards less than $250 - in progress - delegated
- Audit shelf registry to affirm full member status - delegating
Trello Financials
- Limited amount cards with names for area hosts, up to their budget limits - No progress
- Categorize historical transactions in QB - In progress
- Audit status/ Status of repayments / New historical books -
- Create 2014 budget -
- Make simple expense report for receipt drop box. - Tabled
- Walkway Safety funds -
- Reimburse greg for kitchen stuff. - Waiting for receipt
- Authorize $80 for cleaning and ticketing the shop on Saturday. - No progress
- Get ahold of laser laser loan info - Cancel all old ACH payments at same time - No progress
- Develop regular bookkeeping process - No progress
- Get chase to give us checks for all transactions - No progress
- New checks need carbon - Steve will order new checks

New Business

I'd like to get cleaning stuff for the shop (or more?) Push brooms, regular brooms, dustpans, and hanging racks for all three areas. Maybe hand brushes and dust pans as well.
Dean has recommended a nice shop vac for the wood shop. At some level, not having any reliable dust collection is a health concern.

Old Business

new lock code
cash dues not being tracked
Noonie needs check history

Backburner

Minutes

No mail
Trello
Discussed new business in Trello tasks
Old business is old
Meeting closed to public at 7:33

Votes

$100 for new doorbell and supplies - all present board members vote in favor

Membership Report

Full: 99
Starving: 222
Friend: 1

@@ Line 1: / Line 1: @@
 {{Board Meeting Notes
-| Previous MM-DD-YYYY=03-11-2014
+| Previous YYYY-MM-DD=2014-03-11
 | Current YY-MM-DD=14-03-18
-| Next MM-DD-YYYY=03-25-2014
+| Next YYYY-MM-DD=2014-03-25
 | YYYY=2014
 }}
@@ Line 12: / Line 12: @@
 ** Steve
 ** Everett
-** Josh
 ** Hef
 ** Noonie
@@ Line 22: / Line 21: @@
 * Other Members
 ** Lyn
+** Josh
 === Agenda ===
@@ Line 39: / Line 39: @@
 * Trello To Do
-** Possibly purchase new handle for Ed's drill press -  skipped
+** Possibly purchase new handle for Ed's drill press - skipped
-** Equipment loan agreement -  waiting on liability review
+** Equipment loan agreement - waiting on liability review
-** Spend up to $100 on fire extinguisher mounting stuff -  Jay is going to take over fire marshalling.
+** Spend up to $100 on fire extinguisher mounting stuff - Jay is going to take over fire marshalling.
 ** Sue the old landlord - no progress
-** Non-paypal people tracked correctly in Zoho? -  Steve is going to make a list of who's paying cash/check
+** Non-paypal people tracked correctly in Zoho? - Steve is going to make a list of who's paying cash/check
 ** Fix join page "for other people" information - no progress
-** get everyone on zoho -  done?
+** get everyone on zoho - done?
-** Inquire with lawyer/someone else about waiving board of directors dues -  no progress
+** Inquire with lawyer/someone else about waiving board of directors dues - no progress
-** Community Liaison Volunteer? -  tables
+** Community Liaison Volunteer? - tables
-** Decide whether we should pay off the laser loan. -  tabled until laser loan is visible on our account
+** Decide whether we should pay off the laser loan. - tabled until laser loan is visible on our account
-** Can Everett refund for member points? -  in progress
+** Can Everett refund for member points? - in progress
-** Buy shop cleaning supplies -  Everett is going to make a budget
+** Buy shop cleaning supplies - Everett is going to make a budget
-** Member Points -  Points issued
+** Member Points - Points issued
-** New doorbell -  $100
+** New doorbell - $100
 * Trello Doing
-** fix address on liability waiver, other problems with liability waiver -  Everett is looking into this
+** fix address on liability waiver, other problems with liability waiver - Everett is looking into this
 ** Solving the "I need to give steve this receipt, but where is he?" issue -
-** Flourish wrapup paperwork for donation from Flourish 2013 -  done
+** Flourish wrapup paperwork for donation from Flourish 2013 - done
-** Liability Insurance review with Goldstein et. al -  In progress
+** Liability Insurance review with Goldstein et. al - In progress
-** Corporate Filings -  no progress
+** Corporate Filings - no progress
 ** Bry buys business cards less than $250 - in progress - delegated
 ** Audit shelf registry to affirm full member status - delegating
 * Trello Financials
-** Limited amount cards with names for area hosts, up to their budget limits -  No progress
+** Limited amount cards with names for area hosts, up to their budget limits - No progress
 ** Categorize historical transactions in QB - In progress
 ** Audit status/ Status of repayments / New historical books -
 ** Create 2014 budget -
-** Make simple expense report for receipt drop box. -  Tabled
+** Make simple expense report for receipt drop box. - Tabled
 ** Walkway Safety funds -
-** Reimburse greg for kitchen stuff. -  Waiting for receipt
+** Reimburse greg for kitchen stuff. - Waiting for receipt
-** Authorize $80 for cleaning and ticketing the shop on Saturday. -  No progress
+** Authorize $80 for cleaning and ticketing the shop on Saturday. - No progress
 ** Get ahold of laser laser loan info - Cancel all old ACH payments at same time - No progress
-** Develop regular bookkeeping process -  No progress
+** Develop regular bookkeeping process - No progress
-** Get chase to give us checks for all transactions -  No progress
+** Get chase to give us checks for all transactions - No progress
-** New checks need carbon -  Steve will order new checks
+** New checks need carbon - Steve will order new checks
 === New Business ===
@@ Line 89: / Line 89: @@
 * No mail
 * Trello
+* Discussed new business in Trello tasks
+* Old business is old
 * Meeting closed to public at 7:33