Board Meeting Notes 2013-10-08: Difference between revisions
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{{Board Meeting Notes | {{Board Meeting Notes | ||
| Previous MM-DD- | | Previous YYYY-MM-DD=2013-10-01 | ||
| Current YY-MM-DD=10-08-2013 | | Current YY-MM-DD=10-08-2013 | ||
| Next MM-DD- | | Next YYYY-MM-DD=2013-10-15 | ||
| YYYY=2013 | | YYYY=2013 | ||
}} | }} | ||
Meeting start: 7: | Meeting start: 7:05pm | ||
=== Attendance === | === Attendance === | ||
| Line 31: | Line 31: | ||
==== New Business ==== | ==== New Business ==== | ||
* should we hire an accountant to help Steve with the audit so we can file for 501 faster? [hailey] [Josh] | |||
* do we like quick books? If so we should vote today to authorize $ for continuing our subscription | |||
* open up applications for tool cage captain? Wanna ask/delegate Triano and Adrianna to help? | |||
* Discuss: potentially discontinue yearly full membership at $700 prepaid. | |||
* | |||
** Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve. | ** Tangentially discuss: Is payment plan in zoho as a field, and if not, where is it kept? It's hard to tell how someone pays if it isn't paypal and you aren't steve. | ||
* TRELLO to do | |||
** Beagle Bone prize | |||
** Equipt loan agreement | |||
** mailing list notice of member ban | |||
** look into mike kuperman's paypal active- zoho inactive prob | |||
** talk about area host positions | |||
** report from ps1 systems working group on automatic systems for billing/access | |||
* TRELLO - doing | |||
** limited amount cards for area hosts | |||
** fix address on liability waiver | |||
** audit status | |||
** flourish paperwork | |||
** liability insurance review with Goldstein | |||
** fix amazon payments | |||
** building electrical up to code? what's the status | |||
** haskai llc can't be registered with the state at our address- what's the status on getting them to change that? | |||
** whats the status on the mill project? how much have they raised? Is it an expenditure we can safely bear now? | |||
** corporate filings | |||
* TRELLO- done | |||
** talk to tony about his way of giving us the bills | |||
** get accounting software and use it | |||
** WM invoice date 10/1 | |||
** member point for kevin caughlin | |||
** guardian heating and cooling set up and paid | |||
** 2 points for skilton being awesome as usual | |||
** fixed adreas dahl-hanson in zoho | |||
==== Old Business ==== | ==== Old Business ==== | ||
| Line 44: | Line 77: | ||
==== Minutes ==== | ==== Minutes ==== | ||
* steve has done a bunch of researches with quickbooks online & has set up our 'departments' - for budgets. steve has also learned how to do excel imports into QBO but | |||
* discuss templates - if we give someone a point, we should tell them. bry is making herself a trello for this. | |||
* signing checks - eric signed a check to guardian. bry got sassy at him about it. | |||
* bry will tell skilton and kevin they have points | |||
* no update on bank/chase cards | |||
** bry will look at baxter credit union w/adam (he works there) | |||
* no waiver address/other issues fix yet | |||
* bryanna is emailing someone at UIC about the flourish wrapup paperwork we need a new copy | |||
* liability insurance potential issues - no update | |||
* amazon payments - let's not try to use with new membership system | |||
* mill project vote will be proposed tonight, looks like 50/50 split between member pledges and ps1 funds | |||
* no progress on equip loan agreement | |||
* name will be used in ban email, bry and eric are doing it tonight | |||
* steve doing beagle bone invoice tonight | |||
* kuperman paypal issue - he's still marked as discontinued. he fixed his paypal, he's now updated in paypal. | |||
* area host discussion - vote ryan and josh were editing needs a bit more work & then getting proposed | |||
* tool cage area hosts - bry is disussiong requirements for the role now and will open applications on the list soon. | |||
* josh is sending a survey out about payment preferences | |||
* ryan wanted to know of DoB is in zoho - there is a field, but we aren't using it. | |||
* no update on audit, we're getting stuff into QBO | |||
==== | == votes == | ||
* board voted $50 for eric to spend on thermostat wire if we need it | |||
* Membership Report - | * Membership Report - | ||
** Full Members: | ** Full Members: 82 | ||
** Starving Hacker: | ** Starving Hacker: 181 | ||
** Friends of PS1: | ** Friends of PS1: 1 | ||
** Total: | ** Total: 263 | ||
Meeting end: | Meeting end: 7:58pm | ||
