Board Meeting Notes 2012-07-03

Board Meeting Minutes
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Meeting start: 07:13 pm

Attendance

• Tim Saylor
• Patrick Callahan
• Shawn Blaszak
• Ishmael Rufus
• Eric Stein
• Steve Finkelman

Agenda

Old Business

• Dumpster service setup
  • Where should the new dumpster be kept?
• Network roll-out status
  • Some wire-runs need to be fixed.
  • Printers need better network runs.
  • Better WiFi but getting there.
  • Atmosphere has resolved the majority of the Internet slowness.
  • More Ethernet has been purchased for setting up network in rear of shop soon.
• Remaining things we need from the new landlord
  • removed his stuff (mostly)
  • AC in warehouse working, but dumping water on the floor? This will be fixed by him recharging the unit with freon?
  • inventory of his stuff left on our side (pending total move out)
  • Have we gotten confirmation from him if the stuff he left were donations or loans?
• pick up the vacuum former
  • Is picked up
• new members pending on the mailing list.
• did the paid laser cutting job from last week get sent out to anyone? Shellie.
• Did the landlord get paid? wire transfer failed. It looks like the ACH should go through by the 5th. Dan and Tony have been emailed about that.
• Change address still needed, some progress and a report from Eric at https://atrium.schoolfactory.org/ps1/node/104580#comment-4226
• Status of money owed by the old landlord.

New Business

• Financial/membership report
• Bar Camp Sept 22/23?
• Keep the hackers off the fabric table. What needs to happen to make the lounge usable?
• 300 seconds of fame video links broken.
• We need automatic door closers. Steve counts 7 needed. Who knows thing #1 about door closers?
• Where is the laser cutter going to be located for the foreseeable future
  • Shawn has the fittings and regulator to attach it to the shop air (no more compressor noise) but needs to know how much clear plastic hose to buy.

Minutes

• We now have a dumpster. There will be an extra pickup on Thursday.
  • We will look into recycling service.
  • Ishmael offered to make a recycling run every Saturday
• Eric said that the internet is working better but we need a little more network equipment to roll out access in the workshop area.
  • Eric listed what needs to be done in this meeting's agenda
• OpenAccess
  • Rhys has all of the hardware and cards for the OpenAccess system.
  • Rhys and his committee are working on the software.
• The new landlord
  • The new landlord has removed most of his stuff from the space
  • Tim says we can now inventory all of the stuff he has left and confirm that it is a donation rather than a loan.
  • There is stuff filling up the garage area.
  • The air conditioner in the warehouse needs the coils to be cleaned and the drain is level.
• Laser cutter
  • The shop air needs a particulate filter
    • do we already have one?
    • If not how much will it cost
    • we need a replacement schedule
    • Steve will get the answers for these questions
    • Shawn will hold on buying the hose
• the new members waiting for access to the mailing list have been dealt with
• The person with the paid laser cutter job was at this meeting and the details about payment and the job were discussed
  • We need to determine, with Will and Shellie, how PS:One and them will be handling the money and purchasing of materials
• Ishmael said that the payment to the new landlord has been set up correctly and gone through for this month.
• Mailing address change.
  • Eric is working on it.
  • Kathy asked if we have updated our insurance company
• We will look into whether, or not, we want to increase out insurance
• Money owed to us by the old landlord
  • Tim has called Steve but it went to voicemail
  • Tim will try calling him every day until mid-week next week
  • If Steve does not respond, we will look into hiring a lawyer
• We have received the vacuum former and need to decide on a more permanent location.
• Geoffrey asked about a more expedited way to buy things for the space
  • Patrick said he has an idea for that
• Ishmael gave the financial report
• Membership Report
  • • Full Members: 59
    • Starving Hackers: 79
    • Friends of PS:One: 2
• It was agreed that door closers will be considered a moving expense
• Hackers at the sewing table
  • Kathy believes that the hackers should clear off the table if someone wants to use it for sewing
  • General consensus is that no one should be eating at it.
  • we need to finish the lounge area to make more room for hanging out
    • the old materials need to be disposed of
    • Mold needs to be killed
    • the floor needs to be redone
    • some walls need to be painted
    • some walls need to be insulated and dry-walled
• Eric needs to update the SVG preview for the Wiki
• Tim brought up Sacha's proposal to grant him more powers
  • Fine details were ironed out for the proposed vote.

Meeting End: 08:08 pm